Following situation:
I have an old GMail account that isn’t active anymore. When I open eMClient, it always asks for new authorization.
Because this was annoying and I don’t need, nor want it to synchronize, I disabled “include when sending/receiving emails” but I was still asked for authorization, so I also disabled the services (smtp, imap,…).
But by doing so, this account was hidden/removed from the side bar.
What I want is to use/access the account locally but without it trying to authorize or syncing.
Any way to do this?
Also: what is the setting “include when sending/receiving emails” even doing? It clearly won’t stop authorization.
You need to first “re-enable that account” so you can see those messages, and then move those messages to either “Local Folders” or an “External .emdf data file” or a “Folder on your desktop” to then be accessed anytime later without the account always wanting to connect to the internet.
Then once you are confident all the messages are moved, then remove the old account.
Note:- If those messages have not already been fully cached locally to “read in offline mode”, then you won’t be able to move them out of the old account “unless you re-enable that Gmail account”.
Also: what is the setting “include when sending/receiving emails” even doing? It clearly won’t stop authorization.
That setting is normally for POP accounts, but is not relevant for “IMAP, Exchange, Office 365 or iCloud accounts”.
Is there any reason for it being that over-complicated (adding extra steps)?
When I disable syncing, there shouldn’t be a need to authorize the account in the first place, right?
All mails are offline accessible. That’s the main confusion behind this. They are local already, so why do I have to move them first?
If you don’t move them and eg: “something happens to your local cache in eM Client”, then you will loose those emails as the physical emails “are only stored at the server end” for an IMAP, Exchange, Office 365 account.
So as its a Gmail IMAP account you should move those messages locally via either of the 3 methods i advised above “to avoid any potential loss of those emails in the future”, and “to also stop eM Client trying to connect to that old account” when you are online by then “removing that old Gmail account”, as that Gmail account isn’t active anymore as you advised
Ah, okay. So the mails in the (disabled) account are only cached and will be only saved when transferring them to the local folder… if I understand this correctly.
It’s a bit confusing with the archive, local folders and different export formats.
Guess, I have to look more into it to understand the benefits of each.
Correct. It’s only a POP account where you don’t have to do that and can just disable it in the account due to the messages have already fully downloaded and are physically in the client.