How to use Rule based filtering in eM Client?
A rule is made up of four parts: invocation condition, condition, action and exception.
Invocation Condition: whether the rule is to be invoked when mail received or when mail sent. Click on the underlined word receivedto change the condition of invocation.
Condition: logical conditions which when met will trigger the rule.
Action: action to be taken on the messages fitting the rule.
Exception: conditions that act as exceptions to the rule.
Basic rules
There are four basic types of rules that you can modify to suit your needs:
1. Move message from someone to a folder
With keywords: received, people, folder. Click on each keyword to define when (received) a rule is applied, from whom (people) the email comes, and to which folder you wish the emails to be moved to.
2. Move message with defined words in subject to a folder
With keywords: received, words, folder. Click on each keyword to define when (received) a rule is applied, containing which wordsin subject, and to which folder you wish the emails to be moved to.
3. Move message with defined words in body to a folder
With keywords: received, words, folder. Click on each keyword to define when (received) a rule is applied, containing which wordsin message body, and to which folder you wish the emails to be moved to.
4. Move spam messages to Spam folder
With keywords: received, X-Spam-Status: Yes, X-Spam: yes, Junk E-mail
Additional Conditions:
Click next to proceed to the rule customization window. Here you can add additional conditions to your rule. Rules are made up of keywords and you can combine these keywords to form arbitrarily complex rules by checking the conditions you need from the list, and clicking on the underlined words in Rule preview to specify the parameters.
Available rule components include:
* with words found in subject
* from people
* processed with account
* sent only to me
* my name is in the To field
* my name is in the Cc field
* my name is in the To or Cc field
* my name is not in the To field
* sent to people
* with words found in body
* with words found in body or subject
* with words found in header
* with size in specified limits
* has attachment
Actions
Click Next to define the actions to be taken for this rule:
* move to folder
* move copy to folder
* delete mail
* permanently delete mail
* forward to people
* mark message as read
* stop processing other rules
Exceptions
Click on button Next to define exceptions for the rule:
* except with words found in subject
* except from people
* except when sent only to me
* except when my name is in the To field
* except when my name is in the Cc field
* except when my name is in the To or Cc field
* except my name is not in the To field
* except when sent to people
* except with words found in body
* except with words found in body or subject
* except with words found in header
* except with size in specified limits
* except when the message has attachment
Finally, click Next to give the rule a name and select whether you wish to enable the rule right away. Click Finish and save your new rule.