eM client is my Windows client for my gmail system. I’m getting warning messages from my gmail the the account is getting overstuffed and I need to archive/backup and delete some of the content. I have a Home NAS to archive content. What is the best way to use eM Client so that a) I can offload old stuff from gmail.google.com, and b) still have easy access to it either as text/html files + attachments, or access back in eM client?
I should at that automatic backup is not ideal because I don’t want several copies and have the previous on deleted. Also automatic archiving is not ideal because I don’t want to filter by date. Ideally I’d like to prune subfolders off of my main inbox and Filed folders.
There are two ways you can do this. Automatically or manually.
Automatic Archiving (Menu > Settings > Mail > Automatic Archiving) is meant for this exact scenario. It moves older messages on a schedule from the server to a set of archive folders in eM Client. The messages are still available to you right there in eM Client, so you can search them or reply to them etc., but they are not taking up space on the server.
A manual method will be to simply move some messages from the Gmail folders, to Local Folders. Just like the archive, Local Folders exist only in eM Client, so if you move messages there from the server you will free up server storage. If Local Folders are not visible below your other folders, you can enable them by selecting Menu > Settings > General > General > Show Local Folders. Click on Save & Close to save the setting.
Thanks, Gary. This helps.
Can I target the local folders to a NAS drive mapped onto my computer?
Can I open read the local folders without using eM Client, e.g. if these are stored as standard email documents will another program be able to open them?
Should I drop eM Client at some point (no plans to now), can I read these with another email client?
Are they encrypted?
All data in eM Client is stored within a sql database. You will need the eM Client application to access it.
However, you can export the data then delete it from eM Client. Most applications can open eml files directly so the exported data will be accessible that way.
Thanks Gary. I think export and remove is the way to go.