As I see it: I want to keep all messages in Inbox, but categorized in 3 (or more) “priorites”:
* critical (must be done ASAP)
* postponed (not so critical, but to be done soon)
* “someday”
By default, all new messages should be marked as “priority0” (critical) and then, manually, f.e. with hotkeys I will move them to one of 3 priority. Every priority level is displayed in group, so I can expand/contract every group and focus on only one (critical).
Now I’m using flags (flagged: urgent; unflagged: non-urgent), but this has 2 major drawbacks for me:
Rules for incoming messages lack flagging message (and I want all new messages to be automatically flagged as urgent).
Yeah, I’ve tried that, but the problem with categories is that you can assign more than one. And I tend to move particular message back-and-forth inside “priorities”.
So, if I assign (via hotkey) certain category (eg. “priority1”) to message, and then change my mind to “priority2”, I will stuck with message that has 2 categories together.
And then whole idea of groupping messages by priority/category goes awry…
For this you can right-click on the message > Category > None to un-mark any categories. It is only a bit slower but to make it faster, I would recommend righ-clicking on the general toolbar > Customize > Add categories. This would save you some time while changing the categories.
So, it even works for me (for some time) if you can add a filter/rule to mark all delivered mails with flag. Then I can sort my inbox to URGENT / NOT URGENT.
Please let me know, 'cause I don’t know still if I should buy Pro versions or not…
Unfortunately, we don’t have the possibility to mark incoming messages with flag in our rules. This exists only for categories. As this is an interesting idea, I will add it into our Feature request list so it can be considered while developing new updates.
How has this worked for you? I have been looking at the zero inbox philosophy and while I like it I have some concerns. My problem is I have multiple email address (10 of them!), so the “All Inboxes” is a life saver for me sometimes when I am searching.
Any reasons why moving my emails to a “read” or “done” folder could be a problem? If I move them to a subfolder they won’t show up in “All inboxes” anymore correct?
Right now I flag anything that I need to follow up on, then have a smart folder for flagged messages.